Once a group or an individual makes a decision, the next step is to determine, “Who will do what, when, and to what standard?” Effective delegation is the process of sharing responsibility for results. Leaders determine the ultimate objectives to be met and the resources available, after which the team shares and collaborates on the plan of action. The following leadership tips will allow you to effectively delegate to your team and reach optimal results.
1. Identify the Need
Establish what you choose to delegate. Create a picture of what you want the outcome to be.
2. Select the Person
Identify to whom you will delegate and why you have chosen that person.
Steps 1 and 2 may be reversed depending on desired purpose of delegation.
3. Plan the Delegation
4. Hold an Effective Delegation Meeting
During the meeting:
5. Create a Plan of Action
The person who has been delegated the task should develop a plan of action that explains the steps that will be taken to accomplish the goal.
6. Review the Plan
Meet with the person who has been delegated the task to discuss the plan of action. Make any necessary adjustments until both parties are in agreement.
7. Implement the Plan
Plans are implemented when everyone understands their part in the total undertaking, commits themselves to the achievement of the results, and acts in a unified, concerted manner to put the plan into action.
8. Follow Up
Successful leaders follow up on previous goals established in the third step of delegation by maintaining an effective delegation follow-up process that demonstrates deviations from the expected goals. It is critical the delegator not become too involved in the specific details but concentrate on those factors that are critical to the success of the project so that corrective action can be taken and goals achieved.
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